Avoid These Common Notarization Errors
Even small mistakes during notarization can cause significant delays and require re-signing. Here are the most common errors and how to avoid them.
Mistake #1: Signing Before the Notary Arrives
The Problem: Documents signed before meeting the notary are invalid for notarization.
The Solution: Never sign until you're in the notary's presence. They must witness your signature.
Mistake #2: Using Expired Identification
The Problem: Expired IDs are not acceptable for notarization.
The Solution: Check your ID's expiration date before your appointment. Renew if necessary.
Mistake #3: Name Mismatches
The Problem: The name on your ID must match the name on the document exactly.
The Solution: Use your legal name consistently. If names differ, bring supporting documentation (marriage certificate, court order).
Mistake #4: Missing Signers
The Problem: All parties who must sign need to be present simultaneously.
The Solution: Confirm attendance of all required signers before the appointment.
Mistake #5: Incomplete Documents
The Problem: Blank spaces or missing information can invalidate notarization.
The Solution: Fill in all required fields before the notary arrives (except signature lines).
Mistake #6: Wrong Number of Copies
The Problem: Not having enough copies of documents that need multiple notarized originals.
The Solution: Confirm how many notarized copies you need and prepare accordingly.
Mistake #7: Using Non-Reproducible Pens
The Problem: Some documents require blue ink; others require black.
The Solution: Ask about requirements beforehand or let the notary provide appropriate pens.
Mistake #8: Inadequate Witnesses
The Problem: Some documents require witnesses in addition to notarization.
The Solution: Understand witness requirements and arrange for qualified witnesses if needed.
Mistake #9: Rushing the Process
The Problem: Hurrying leads to errors, missed signatures, and incomplete documents.
The Solution: Allow adequate time. Most signings take 15-30 minutes; real estate closings may take 45-90 minutes.
Mistake #10: Not Understanding What You're Signing
The Problem: Signing documents you don't understand can have serious consequences.
The Solution: Review documents before the appointment. Ask your attorney or lender questions—not the notary, who cannot provide legal advice.