How to Notarize a I-9 Employment Verification
Identity and employment eligibility verification for new hires using Form I-9.
Overview
Form I-9 is required by federal law for all employees hired in the United States. While the form doesn't require notarization, it does require an authorized representative to verify the employee's identity and work authorization documents in person. Notaries public are commonly used as authorized representatives for remote employees who cannot appear in person at the employer's office. This is especially valuable for companies with remote workers or distributed teams.
When You Need This Notarized
- Hiring a remote employee who cannot visit the office
- Onboarding new employees at satellite locations
- Re-verification of expiring work authorization
- Companies without a local HR presence
What to Bring
- Completed Section 1 of Form I-9 (filled out by the employee)
- Original identity and work authorization documents (List A, or List B + C)
- Valid photo ID for the notary/authorized representative verification
Step-by-Step Process
The employee completes Section 1 of Form I-9
Schedule a mobile notary to meet with the employee
The employee presents original (not copies) identity and work authorization documents
The notary acting as authorized representative examines the documents
The notary completes Section 2 of Form I-9
The completed form is returned to the employer
Important Notes
- The I-9 itself is NOT notarized — the notary acts as an authorized representative
- Only original documents are accepted — no photocopies
- The notary examines documents for authenticity but is not an immigration expert
- The employer remains responsible for I-9 compliance
- Section 2 must be completed within 3 business days of the employee's start date
Cost
I-9 verification fees typically range from $25-$75, which includes the notary's time and any travel. This is separate from standard notary fees.
View fee caps by stateFrequently Asked Questions
Can a notary complete an I-9 form?
Yes. Notaries can serve as authorized representatives to complete Section 2 of Form I-9, verifying the employee's identity and work authorization documents on behalf of the employer.
Is the I-9 notarized?
No. The I-9 is not a notarized document. The notary acts as an authorized representative who examines documents and completes Section 2 — no notarial act or seal is applied.
What documents does the employee need?
The employee needs original documents from List A (e.g., U.S. passport) OR one document from List B (photo ID) AND one from List C (work authorization). See the I-9 instructions for full list.
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